Academic Department Program Manager
Job Description
Operating Title
Academic Department Program ManagerLong Classification Title
Business Manager IICampus Location
DurhamDepartment
UNH COLSA Natural Resources & the EnvironmentSummary of Position
Under the general direction of the Academic Department Chair and the Director of Finance provide supervision of the administrative support needed for the faculty and Department Chair for a variety of academic and research areas in a professional, accurate, timely and efficient manner, including but not limited to: conveying policy and procedural matters; gather, compile, and disseminate information, often of a sensitive nature; draft and prepare correspondence; take actions to ensure prompt resolution of problems as they arise; participate in special projects; prioritize tasks and work independently with a high degree of discretion and confidentially.
Acceptable minimum level of education
Bachelor'sAcceptable minimum years of experience
5-7 yearsPosting Number
PS4606FY24Other minimum qualifications
Bachelor’s degree and 5-7 years of office support experience of increasing responsibility including three years of supervision, or combination of experience, specialized training and higher education equal to seven years.
Comprehensive knowledge of office procedures and practices.
Ability to establish and maintain effective working relationships with faculty, staff. students and the general public.
Ability to work effectively and efficiently, both independently and as a team player, in a fast paced environment.
Comprehensive computer skills, such as MS Office, including Outlook and Excel
Effective written and oral communication skills.
Organizational and analytical skills.
Supervisory skills including the ability to instruct, direct, and evaluate work or others.
Comprehensive knowledge of office procedures and practices.
Ability to establish and maintain effective working relationships with faculty, staff. students and the general public.
Ability to work effectively and efficiently, both independently and as a team player, in a fast paced environment.
Comprehensive computer skills, such as MS Office, including Outlook and Excel
Effective written and oral communication skills.
Organizational and analytical skills.
Supervisory skills including the ability to instruct, direct, and evaluate work or others.
Salary Information
Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Quicklink for Posting
https://jobs.usnh.edu/postings/60935Percent Time Information (FTE)
1.00Grade
19EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide
Posting Date
05/03/2024Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Salaried Staff (Exempt)Appointment Type
RegularDrivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
Initiate and prepare annual budget projections. Manage departmental budget by analyzing monthly reports for accuracy in revenues, payroll, and expenditures. Initiate all budget changes to the Director of Finance of COLSA. Provide the Department Chair with monthly updates on spending trends and budget balance. Utilizing University databases, perform periodic analysis such as enrollment trends, teaching classroom space needs and research space utilization. Based on these analyses, determine needs for teaching laboratory equipment and appropriate funding sources.
Duty/Responsibility
Responsible for initiating varying levels of support services for over 60 faculty and staff, 500 students, 6 departmental programs/majors, and more than 80 department courses. Responsibility includes hiring of and providing training opportunities to new academic staff, as well as to conduct annual staff evaluations. Manage, review, and realign daily duties and responsibilities of the departmental staff as needed. Work directly with Department Chair to implement policies of current programs and to facilitate changes to promote new initiatives.
Duty/Responsibility
In collaboration with the Graduate School, manage and oversee the graduate student admissions process and work directly with the Departmental Graduate Coordinator to oversee and administer the NREN MS program which serves over 60 students. Act as liaison between NREN Graduate Faculty and the Graduate School. Work with Program Coordinators on marketing and developing content for the 6 departmental graduate programs. Work with newly accepted students to create and implement an orientation schedule to include all necessary training courses, access requirements, space allocation, and all other logistical details.
Duty/Responsibility
Create onboarding process including oversight of letters of hire for teaching adjuncts, classroom labor support and Post-doctoral staff. Partner with OISS to ensure correct hiring paperwork is completed and in compliance. Coordinate with faculty on the graduate teaching and research assignments for each term and provide detailed documentation to the BSC for processing. Manage all graduate students letter of hire and renewal document.
Duty/Responsibility
Work with Facilities to plan and fund office and lab space as needed for new faculty and administrative hires. Collaborate with the Department Chair to determine potential lab space available for assignment to meet faculty and student needs. Acting as Project Manager, coordinate with EHS any safety issues arising with remodeling and repairing of scientific facilities needed for new researchers. Analyze trends in enrollment and liaison with the Registrar’s Office to determine classroom sizes needed to fit needs based on enrollments. Maintain space inventory database for Department Chair for future analysis.
Duty/Responsibility
Other duties as assigned.
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